Registration

REGISTRATON WILL OPEN SOME TIME BETWEEN LATE APRIL AND JUNE


Base Pricing for the Main Event

Note: Optional Pre-Trip, housing upgrades and certain activities will be additional cost. All prices are in US Dollars.

Registration Rates
Type PRICE Date Notes
Early Bird TBD TBD - July 2, 2019  
Standard Rate TBD July 3 - July 31, 2019  
Late Registration* TBD August 1 - August 13, 2019  
Last Minute** TBD August 14 and 15, 2019  
Non-Member Fee $50 Addtional on all price levels  

 

*T-Shirts are may not be available for anyone who registers after August 8th, 2019. 

** Please note: Last Minute Rate has the following restrictions:

  • Cannot register for any activities that have an upcharge, or that require an advance head count prior to this date.
  • Limited to Standard Housing only.
  • No special requests for special housing or food.
  • May or may not be included in the attendee roster, giveaways or pre-printed badges handed out to the attendees.

 

ABSOLUTELY NO REGISTRATIONS CAN BE ACCEPTED AFTER AUGUST 15, 2019


Pricing for Upgraded Housing (on an availability basis)

Single TBD
Double TBD
Couple TBD

Cancellation Policy and Fine Print

  • Mosaic reserves the right to make appropriate and necessary changes to cost and schedule.
  • Cancellations will only be refunded after the event.
  • Cancellations by July 31, 2019 11:59 pm (PDT): full refund of the registration amount less all processing fees.
  • Cancellations by August 13, 2019 11:59 pm (PDT): full refund of the registration amount less a 25% cancellation fee and all processing fees.
  • Cancellations after August 13, 2019 11:59 pm (PDT): NO REFUND.
  • In the case of extreme circumstances, upon application, Mosaic Outdoor Clubs of America (MOCA) may grant a full refund of the registration amount minus any unrecoverable expenses. Such extreme circumstances would include: illness that puts one at risk and/or would put others at risk that would preclude someone from traveling and/or participating in the event; an incapacitating accident or injury; a death or grave illness in one’s family. MOCA reserves the right to require documentation to substantiate the claim prior to issuing a refund. 
  • Processing fees include:
    • 10% of your total bill (credit card feesw)
    • Any unrecoverable vendor fees specific to your registration
    • Any unrecoverable MOCA expenses specific to your registration (which may include, but not exclusive to, camp fees, administrative fees and giveaways)

Membership Status

To qualify for "member" rates, you must be a member in good standing of one of the local clubs listed below.  Non-members are very welcome.  The non-member rate is $50 more than the member rate. You are welcome to register as a member now and make arrangements to join any of our local clubs later. Just make sure you are on the membership list when we contact the local clubs on or around August 10, 2019 to verify your member status. Anyone found not listed as a member of one of our local clubs by August 10th will be charged the $50 non-member fee automatically. You will find the membership fee of any of the local club is cheaper than paying non-member up-charge fee.

Mosaic Clubs
Country State / Province Club
Israel Jerusalem Jerusalem Mosaic Hiking Club
Canada Ontario Mosaic Outdoor Club of Ontario
Canada Ontario Mosaic Outdoor Club of Ottawa
US CA Mosaic Outdoor Club of Greater Los Angeles
US FL Mosaic Outdoor Club of South Florida
US GA Mosaic Jewish Outdoor Club of Georgia
US MA
Mosaic Jewish Outdoor Club of Massachusetts
US MD Mosaic Outdoor Mountain Club of Maryland
US NY/NJ/CT Mosaic Outdoor Mountain Club of Greater New York
US OH Mosaic Outdoor Club of Northeast Ohio
US OR Portland Mosaic Jewish Outdoors Club
US PA Mosaic Outdoor Club of Philadelphia
US TX Jewish Outdoor Club of Central Texas

Change Fee

August 13th will be the VERY LAST DAY for you to make ANY changes to your registration on your own. After this date you will need to contact us at Event@MosaicOutdoor.org for anything pertaining to your registration. Any change requests after August 13th will incur an $18 change fee per change unless authorized by the chair people. Cancellation policies will override the change fee policy if you cannot attend the event.
 

Beginning on August 14th, an $18 change fee will be incurred PER CHANGE for the following:

  1. Travel Information if you are taking MOCA transportation.
  2. Updating or changing what activities you are planning to attend during the event (each activity is considered one change).
  3. Housing changes.
 

Unless otherwise noted, by August 14, 2019, the head counts and charges have been finalized with vendors and cannot be changed. The activity can be changed incurring a change fee, but no refund will be possible if the vendor costs (including, but not limited to activity fees and transportation charges) are not recoverable.

The change fee will not apply for changes related to items (activities and housing upgrades) where you are on a waiting list.

 

Why charge a change fee?

Once registration closes, we start the process of finalizing head counts and payment with our vendors, preparing leader and participant packets, and preparing safety information. In order to make final preparations, we need to have accurate data on all participants involved. Many decisions, reports, signage, adjustments, transportation plans, etc. are based on this participant data. If during our final preparations, you request a change or update, you add as much as several hours worth of work for the volunteer event committee members to make that adjustment, taking our attention away from other much-needed event preparation. Be fair to your volunteer event committee. Please take the time to make sure you have given us all the information requested from you by August 14th.

This includes:

  • What activities you plan on doing for EVERY day
  • Travel plans including full flight information if you are flying or if you are not flying letting us know how you are getting to/from the event
  • Reserving a space in and paying for your MOCA shuttle
  • Housing

Phone vs. PC

We strongly recommend you register using a device that has a large screen. While it is possible to register via a moble device, it would much easier to register via a full sized computer screen.


 


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